| TIME | ACTIVITY | VENUE | DRESSCODE |
| Wednesday, 1 February 2023 | |||
| All day | Arrival of ASEAN, APT, India, & Russia Head of NTOs, Dialogue Partners and External Entities Free and easy |
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| 08.00-16.00 | ID Badge Collection | ATF Registration Desk at Kraton Ballroom Marriott Yogyakarta Hotel | Smart Casual |
| Thursday, 2 February 2023 | |||
| All day | TRAVEX Booth Set Up & Installation | Jogja Expo Center | |
| 07.00-16.00 | ID Badge Collection | ATF Registration Desk at Kraton Ballroom Marriott Yogyakarta Hotel | Business Attire |
| 09.00–12.00 | ASEAN Airlines Meeting (Invitation Only) | Tugu 1 Meeting Room Marriott Yogyakarta Hotel | Business Attire |
| 09.00-10.15 | The 57th ASEAN NTOs Meeting | Kraton 1 & 2 Marriott Yogyakarta Hotel | Business Attire |
| 10.15-10.30 | Coffee Break | ||
| 10.30-12.00 | (Cont.) The 57th ASEAN NTOs Meeting | Kraton 1 & 2 Marriott Yogyakarta Hotel | Business Attire |
| 12.00-13.30 | Lunch | Kraton 3 Marriott Yogyakarta Hotel | |
| 13.00-16.00 | Federal of ASEAN Travel Association (FATA) Board Meeting (Invitation Only) | Tugu 1 Meeting Room Marriott Yogyakarta Hotel | Business Attire |
| 13.30-15.15 | (Cont.) The 57th ASEAN NTOs Meeting | Kraton 1 & 2 Marriott Yogyakarta Hotel | Business Attire |
| 15.15-15.30 | Coffee Break | ||
| In Between: NTOs Media Briefing | |||
| 13.00-14.00 | Indonesia | Malioboro 2 & 3 Marriott Yogyakarta Hotel | Business Attire |
| 14.00-15.00 | Brunei Darussalam | ||
| 15.00-16.00 | Malaysia | ||
| 16.00-17.00 | The Philippines | ||
| 17.00-18.00 | Myanmar | ||
| 15.30-18.00 | Slots for Bilateral Meeting | Malioboro 5,6,7 Marriott Yogyakarta Hotel | Business Attire |
| 18.30-20.00 | Dinner | ||
| Friday, 3 February 2023 | |||
| All day | TRAVEX Day 1 | Jogja Expo Center | |
| All day | Arrival of VIPs: ASEAN, APT, India, & Russia Ministers, Secretary Generals of International Organizations | ||
| 07.00-16.00 | ID Badge Collection | ATF Registration Desk at Kraton Ballroom Marriott Yogyakarta Hotel | Business Attire |
| 09.00-12.00 | ASEAN Hotel & Restaurant Association (AHRA) Board Meeting (Invitation Only) | Tugu 1 Meeting Room Marriott Yogyakarta Hotel | Business Attire |
| 13.00-16.00 | ASEANTA Board Meeting (Invitation Only) | Tugu 1 Meeting Room Marriott Yogyakarta Hotel | Business Attire |
| 08.30-10.00 | The 42nd ASEAN Plus Three NTOs Meeting | Kraton 1 & 2 Marriott Yogyakarta Hotel | Business Attire |
| 10.00-10.15 | Coffee Break | ||
| 10.15-11.45 | The 29th ASEAN-India Tourism Working Group Meeting | Kraton 1 & 2 Marriott Yogyakarta Hotel | Business Attire |
| 11.45-13.00 | Lunch | Kraton 3 Marriott Yogyakarta Hotel | |
| 13.00-14.30 | The 13th ASEAN-Russia Tourism Consultation Meeting | Kraton 1 & 2 Marriott Yogyakarta Hotel | Business Attire |
| In Between: NTOs Media Briefing | |||
| 09.00-10.00 | Singapore | Malioboro 2 & 3 Marriott Yogyakarta Hotel | Business Attire |
| 10.00-11.00 | Cambodia | ||
| 11.00-12.00 | Thailand | ||
| 13.00-14.00 | Vietnam | ||
| 14.00-15.00 | Lao PDR | ||
| 13.30-16.00 | Slots for Bilateral Meeting | Malioboro 5,6,7 Marriott Yogyakarta Hotel | |
| 16.00-17.00 | Preparation for Opening Ceremony | ||
| 17.00-18.00 | Mobilization of Delegates from Meeting Venue to Opening Ceremony Venue | Meeting Point at Lobby 2 Marriott Yogyakarta Hotel | |
| 18.30-21.00 | Opening Ceremony of ASEAN Tourism Forum 2023 | Prambanan Temple (Outdoor) | VIP Delegates*: Special Design Attire (Top) provided by the committee, please wear dark colour trouser/skirt Other Delegates: Smart Casual |
| Saturday, 4 February 2023 | |||
| All day | TRAVEX Day 2 | Jogja Expo Center | |
| 07.00-08.00 | Breakfast Meeting hosted by US-ABC (HOD+1) | Kraton 3 Marriott Yogyakarta Hotel | Business Attire |
| 08.00-09.00 | ASEAN Tourism Ministers Welcoming Photo Session | Foyer Kraton Ballroom | |
| 09.00-10.30 | The 26th Meeting of ASEAN Tourism Ministers | Kraton 1 & 2 Marriott Yogyakarta Hotel | Business Attire |
| 10.30-10.45 | Coffee Break | ||
| 10.45-11.45 | (Cont.) The 26th Meeting of ASEAN Tourism Ministers | Kraton 1 & 2 Marriott Yogyakarta Hotel | Business Attire |
| 11.45-13.00 | Business Luncheon hosted by CNN (HOD+1) | Kraton 3 Marriott Yogyakarta Hotel | Business Attire |
| 11.45-13.00 | Lunch (other delegates) | Yogyakarta Kitchen Marriott Hotel | |
| 13.00-14.00 | The 22nd APT Minister’s Meeting | Kraton 1 & 2 Marriott Yogyakarta Hotel | Business Attire |
| 14.00-14.45 | The 10th ASEAN Plus India Minister’s Meeting | Kraton 1 & 2 Marriott Yogyakarta Hotel | Business Attire |
| 14.45-15.00 | |||
| 15.00-15.45 | The 2nd ASEAN Plus Russia Minister’s Meeting | Kraton 1 & 2 Marriott Yogyakarta Hotel | Business Attire |
| 15.45-18.00 | Slots for Bilateral Meeting | Malioboro 5,6,7 Marriott Yogyakarta Hotel | |
| 16.30-17.00 | Mobilization of ASEAN Tourism Minister to Travex Venue | ||
| 17.00-17.30 | ASEAN Tourism Ministers to Officially Visit Travex | Jogja Expo Center | |
| 17.30-18.00 | Mobilization of ASEAN Tourism Ministers to Lao Night Venue | ||
| 18.00-18.30 | Preparation for Lao Night | Sheraton Mustika Yogyakarta Hotel | |
| 18.30-21.00 | Lao Night | Sheraton Mustika Yogyakarta Hotel | TBC |
| Sunday, 5 February 2023 | |||
| All day | TRAVEX Day 3 | ||
| 06.00-12.30 | Technical Tour for ASEAN Tourism Ministers (HOD+2) | Borobudur Temple (include lunch) | VIP Delegates: Special Design Yoga Shirt provided by the committee, please bring your own Yoga pants and clothes for changing |
| 06.00-12.30 | Technical Tour for other meeting delegates (max. 5 pax per AMS) | Lava Tour Merapi (include lunch) | Smart casual, and bring clothes for changing |
| 12.30-15.00 | Free and easy | ||
| 15.00-15.30 | ASEAN Tourism Minister’s Press Conference | Kraton 3 Marriott Yogyakarta Hotel | Business Attire |
| 15.30-17.30 | ASEAN Tourism Awards Ceremony | Kraton 1 & 2 Marriott Yogyakarta Hotel | Business Attire |
| 17.30-18.00 | Chairmanship Handover Ceremony and Closing Ceremony ATF | Kraton 1 & 2 Marriott Yogyakarta Hotel | Business Attire |
| 18.00-18.30 | Mobilization of Delegates to the Palace of Yogyakarta | Meeting Point at Lobby 2 Marriott Yogyakarta Hotel | |
| 18.30-21.00 | Royal Dinner for VIP Delegates hosted by Sri Sultan Hamengku Buwono X, the Sultan of Yogyakarta (All Delegates) | The Palace of Yogyakarta | VIP Delegates: Special Design Attire (Top) provided by the committee, please wear dark colour trouser/skirt |
| Monday, 6 February 2023 | |||
| All day | Departure of Delegates | ||
| All day | Optional: Post Tour (6-8 February 2023) | ||
Conferences in the ASEAN Tourism Forum will offer various themes interesting for all participants:
- Decarbonization Conference
Conference about the importance of decarbonization or reducing carbon emissions as sustainable initiatives in tourism and hospitality sectors. Featuring prominent speakers who are experts in sustainable tourism development.
- Tourist Village Conference
Different from other tourism destinations, tourist villages offers a complete experience which combines culture, nature, and authentic community life which can be an exciting alternative for your holiday. Indonesia itself has approximately 75,000 villages and 1,200 among them have been designated as tourist villages. They have great potential to accelerate the recovery of sustainable tourism and increase the growth of Indonesia's economy.
Through this conference with expert speakers, Indonesia is promoting tourism villages to become a focus to promote Indonesian tourism and as examples to sister ASEAN countries.
- Exhibitor Presentation
Exhibitors had the opportunity to present themselves and their companies. These offer the opportunity to exchange ideas with journalists and industry colleagues and customers in the Q&A sessions. Companies and organizations can use 30 minute presentation for this session.
- Media Briefing
1 hour turnover time slot for companies, countries and organizations which want to have briefings or a press conference session attended by international media.
- OPENING CEREMONY GALA DINNER
Showcasing the glamorous, magnificent and magical Prambanan Temple in an intimate Gala Dinner celebrating the opening ceremony of the ASEAN Tourism Forum 2023.
The Gala Dinner will be attended by Minister of ASEAN countries, Head of Delegates, sellers, international buyers and media. Officially opened by H.E. President Jokowi of RI, ATF 2023 Opening Ceremony Gala Dinner will also feature Cultural Performances.
Date and Time : 3 February 2023/ 7.30 PM – 9.00 PM
Venue : Ramayana Open Air Stage, Prambanan Temple
Format : Gala Dinner showcasing Indonesia and Western culinary delights, featuring cultural performances
- LAO NIGHT
Dinner on 4 February 2023, hosted by Lao, in honor to Lao PDR as the next ATF 2024 Host Country.
- ROYAL FAREWELL DINNER
The Royal Dinner will be hosted by the Yogyakarta Government serving an authentic Javanese menu dinner and featured a special cultural performance
Date and Time : February, 5th 2023 / 7.30 PM – 9 PM
Venue : Kraton (Royal Palace), Yogyakarta
- LUNCH HOSTED BUYERS & MEDIA
Complimentary lunch provided for hosted buyers and media in the venue, serving Indonesian and western food. Lunch hosted buyers & media will be provided from Day 1- Day 3 of the TRAVEX for Hosted Buyers and Media.
